Services

Use & Permission Policy

Introduction

Reproductions of materials from the Butler Center may be made without prior permission only for use in the research, teaching, or private study of the recipient of the reproduction. Reproductions may not be made for or donated to other repositories by the recipient and may not be further reproduced without permission.

The recipient agrees to give proper acknowledgement to the Butler Center for Arkansas Studies, Central Arkansas Library System and further agrees to secure permission in advance from the Butler Center to publish or broadcast any item, in whole or in part, from its collections. This permission may be granted in so far and only in so far as the rights of the Butler Center are concerned. The Butler Center for Arkansas Studies claims only physical ownership of most materials its collection. Persons wishing to broadcast or publish this material must assume all responsibility for identifying and satisfying any claimants of copyrights.

The recipient agrees to indemnify and hold harmless the Butler Center for Arkansas Studies, Central Arkansas Library System, its employees and agents from and against all suits, claims, actions and expenses arising out of the use of reproductions provided by the Butler Center.

U.S. Copyright Law

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

The Butler Center reserves the right to refuse to accept a duplication request if, in its judgment, fulfillment of the request would involve violation of copyright law.

Copyright law protects unpublished as well as published materials. If you wish to use either published or unpublished materials from our collections in a publication, you must determine whether the work has passed into the public domain and is no longer under copyright protection or find the copyright holders and get permission to use the material. An excellent source on the Internet is the WATCH: Writers and Their Copyright Holders database at the University of Texas, Austin.

For more information about copyright law, see Stanford University's Copyright and Fair Use site.

Permission to Publish

  • The reproduction, exhibition, broadcast, or publication of archival material obtained from Butler Center collections requires the express written permission of the Center.
  • Any permission granted by the Butler Center will fully comply with the limitations and strictures imposed by the collection's donor.
  • This permission is valid only insofar as the Butler Center for Arkansas Studies, Central Arkansas Library System, as owner or custodian of the material, has any rights in the matter. This permission does not remove the responsibility of the author, editor, publisher, or broadcaster to guard against infringement of any rights, including copyright that may be held by others. Provisions of the copyright law of the United States govern publication or broadcast of unpublished manuscripts and permission of the copyright owner may be required for any use exceeding "fair use."
  • It is important to note that determining and locating the copyright holder of manuscript material is a difficult and potentially impossible task. Whenever possible, the Butler Center will provide researchers with information about a manuscript item's copyright holders.
  • Receipt of a permission form does not grant, convey, or imply an exclusive right to use a particular manuscript item. In every instance, the Butler Center fully retains its own right to publish material and reserves its right to authorize others to do so.
  • Granting of permission is contingent upon your assurance that the material will be properly cited (See "How to Cite Materials" below) and identified as being a part of the collections administered by the Butler Center for Arkansas Studies, Central Arkansas Library System.
  • To obtain permission from the Butler Center, you must submit a Permission to Publish Form.
  • Upon receipt, your request will be reviewed and answered in the order that it was received.
  • The Butler Center will not sign any submitted contracts or publisher-generated permission forms.
  • The Butler Center reserves the right to refuse to grant permission to publish.

Fees

Publication of images of Butler Center materials is subject to approval and fees may be charged for use. "Publication" includes: print, electronic/digital, film, microfilm, or videotape. Permission to use images must be obtained in advance and in writing from the Butler Center by completing the Permission to Publish Form.

These fees are separate from any which might be assigned/assessed by the copyright holder.

The fees listed below are for non-exclusive use of a single image unless otherwise indicated. They are assessed in addition to photocopy or duplication charges and are to be paid in advance of publication. Only those images actually used in publication are subject to these fees. If a request covers more than one form of publication, then the fees are cumulative. Publication fees are waived for theses and dissertations.

PUBLICATION FEE SCHEDULE

Still Images Books: Text Illustration

NON-PROFIT

COMMERCIAL

2,000 copies or less

$20.00

$30.00

2,001-10,000 copies

$30.00

$60.00

10,001 or more copies

$50.00

$100.00

Book Jacket / Cover Illustration

NON-PROFIT

COMMERCIAL

2,000 copies or less

$50.00

$100.00

2,001-10,000 copies

$70.00

$200.00

10,001 or more copies

$100.00

$300.00

Periodicals: Text Illustration

NON-PROFIT

COMMERCIAL

2,000 copies or less

$20.00

$30.00

2,001-10,000 copies

$30.00

$60.00

10,001 or more copies

$50.00

$100.00

Periodicals: Cover Illustration

NON-PROFIT

COMMERCIAL

2,000 copies or less

$50.00

$100.00

2,001-10,000 copies

$70.00

$200.00

10,001 or more copies

$100.00

$300.00

Other Print Products:(Calendars, posters, novelty items, etc.)

NON-PROFIT

COMMERCIAL

2,000 copies or less

$50.00

$100.00

2,001-10,000 copies

$70.00

$200.00

10,001 or more copies

$100.00

$300.00

Electronic Formats

NON-PROFIT

COMMERCIAL

2,000 copies or less

$20.00

$30.00

2,001-10,000 copies

$30.00

$60.00

10,001 or more copies

$50.00

$100.00

 

NON-PROFIT

COMMERCIAL

Internet/Online

$50.00

$100.00

Television/Cable/Satellite Broadcast

$50.00

$100.00

Feature Films

$50.00

$250.00

How to Cite Materials

When using materials from Butler Center in your research, please acknowledge their source by clearly stating the name and accession number or call number of the collection or book in which you found the materials. If the materials you are using were found on our web pages, please specify, in addition to collection name, the URL of the page on which you found them. For example:

Smith Family Papers, Butler Center for Arkansas Studies, Arkansas Studies Institute, Little Rock

Bethel A.M.E. Church, Clifton Hull Photograph Collection, Butler Center for Arkansas Studies, Arkansas Studies Institute, Little Rock