Services

Access to Collections

  • All researchers must register during each visit. Photo identification is required each entry. Researchers will be required to fill out a use form, which will become part of the Butler Center's permanent file.
  • Researchers may bring belongings, such as purses, briefcases, and other personal property into the Research Room. However, these items will be searched prior to departure.
  • Food, drink, and tobacco are not allowed in the Research Room.
  • Cell phones must be turned off or put on vibrate.
  • Butler Center materials do not circulate, and use of materials is restricted to the Butler Center Research Room.
  • A request form must be filled out for materials in the closed stacks area (manuscript collections, photographs, pamphlets, maps, etc.).
  • No more than three books or folders will be pulled at one time. Manuscript collections are limited to one folder at a time.
  • Researchers may be required to wear gloves in order to handle some items.
  • Do not lean on, write on, fold anew, or set other items on top of original materials.
  • Maintain existing order and arrangement of unbound materials.
  • In general, appointments must be made in advance to use media formats that require playback equipment, such as LPs, audiotapes, videotapes, and films. In cases where the Butler Center holds unique or archival examples, materials must be reformatted before they can be accessed, sometimes at the researcher's expense. Please contact us for further information or to schedule access to audio-visual materials. Access cannot be guaranteed unless prior arrangements have been made.

Photocopying

The Butler Center will photocopy unrestricted manuscript materials in accordance with the following terms and conditions:

  • Researchers will complete and sign a “Photocopy Request Form” for each collection containing materials that are to be reproduced.
  • Items selected for duplication must be properly identified.
  • Reproduction of materials will be governed by any and all of the duplication restrictions that govern the research use of a specific collection.
  • Reproductions will be used only for personal reference and research purposes.
  • Images will not be published or broadcast in any media, exhibited, or displayed online without the express written permission (Use and Reproduction Policy) of the Butler Center.
  • Images will not be added to the holdings of another library or archival repository.
  • The Butler Center will not duplicate entire collections or material that is on microfilm.
  • Photographs and maps will not be photocopied.
  • Orders will be handled in the order in which they were received, with the exception of large orders (250+ pages), which will be worked on steadily as time and smaller orders allow.
  • Butler Center staff will make the final determination whether an item can be photocopied based upon condition, size, and donor agreements.
  • The Butler Center reserves the right to refuse or to limit a duplication request.

Photographic Prints

The Butler Center can offer photographic reproductions of many of the materials in its collection.  These reproductions will be made provided:

  • They do not violate Title 17 of the U.S. Copyright Law that governs the making of reproductions of copyrighted materials.
  • Donor agreements do not restrict photographic reproduction.
  • The prints will be used only for personal reference and research purposes.
  • Images will not be published or broadcast in any media, exhibited, or displayed online without the express written permission (Use and Reproduction Policy) of the Butler Center.
  • Images will not be added to the holdings of another library or archival repository.
  • These reproductions can be produced without damage or risk of damage to the original materials.

PHOTOGRAPH DUPLICATION FEE SCHEDULE
  • 5x7: $12.00
  • 8x10: $18.00
  • 11x14: $30.00
  • 16x20: $37.00
  • 20x30: $45.00

The turnaround time on reproduction orders is generally 2-3 weeks.  A rush service (within 5 days) is available for a 100% surcharge. There is a $2.00 shipping charge if the order is mailed out.

Digital Prints

The Butler Center can offer digital reproductions of many of the materials in its collection.  These reproductions will be made provided:

  • They do not violate Title 17 of the U.S. Copyright Law that governs the making of reproductions of copyrighted materials.
  • Donor agreements do not restrict digital reproduction.
  • The digital images will be used only for personal reference and research purposes.
  • Images will not be published or broadcast in any media, exhibited, or displayed online without the express written permission (see Use & Permission Policy below) of the Butler Center.
  • Images will not be added to the holdings of another library or archival repository.
  • These reproductions can be produced without damage or risk of damage to the original materials.

DIGITAL DUPLICATION FEE SCHEDULE
  • 300 ppi scan saved as a JPEG or TIFF and emailed: $10.00
  • Image(s) saved to a CD incur a one-time fee of $2.00

The turnaround time on digital reproduction orders is generally 2 weeks.A rush service (within 5 days) is available for a 100% surcharge. There is a $2.00 shipping charge if the order is mailed out.

Personal Cameras & Scanners

Hand-held personal digital cameras may be used in the Research Room only with the permission of our reference staff. Permission must be obtained in advance. The items that you wish to photograph will be examined by the desk attendant and evaluated for physical condition, copyright issues, and donor restrictions. Use of a flash or other lighting is prohibited. The use of tripods or camera supports will not generally be permitted. Flatbed or hand-held scanners are not permitted.

Images of materials that are made in our Research Room must not be used for publication or use on a website without permission of the Butler Center. For information on using Butler Center materials in publications or on websites, please see our Use and Reproduction Policy.

Use & Permission Policy

Reproductions of materials from the Butler Center may be made without prior permission only for use in the research, teaching, or private study of the recipient of the reproduction. Reproductions may not be made for or donated to other repositories by the recipient and may not be further reproduced without permission.

The recipient agrees to give proper acknowledgement to the Butler Center for Arkansas Studies, Central Arkansas Library System and further agrees to secure permission in advance from the Butler Center to publish or broadcast any item, in whole or in part, from its collections. This permission may be granted in so far and only in so far as the rights of the Butler Center are concerned. The Butler Center for Arkansas Studies claims only physical ownership of most materials its collection. Persons wishing to broadcast or publish this material must assume all responsibility for identifying and satisfying any claimants of copyrights.

The recipient agrees to indemnify and hold harmless the Butler Center for Arkansas Studies, Central Arkansas Library System, its employees and agents from and against all suits, claims, actions and expenses arising out of the use of reproductions provided by the Butler Center.

United States Copyright Law

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

The Butler Center reserves the right to refuse to accept a duplication request if, in its judgment, fulfillment of the request would involve violation of copyright law.

Copyright law protects unpublished as well as published materials. If you wish to use either published or unpublished materials from our collections in a publication, you must determine whether the work has passed into the public domain and is no longer under copyright protection or find the copyright holders and get permission to use the material. An excellent source on the Internet is the WATCH: Writers and Their Copyright Holders database at the University of Texas, Austin.

For more information about copyright law, see Stanford University's Copyright and Fair Use site.

Permission to Publish
  • The reproduction, exhibition, broadcast, or publication of archival material obtained from Butler Center collections requires the express written permission of the Center.
  • Any permission granted by the Butler Center will fully comply with the limitations and strictures imposed by the collection's donor.
  • This permission is valid only insofar as the Butler Center for Arkansas Studies, Central Arkansas Library System, as owner or custodian of the material, has any rights in the matter. This permission does not remove the responsibility of the author, editor, publisher, or broadcaster to guard against infringement of any rights, including copyright that may be held by others. Provisions of the copyright law of the United States govern publication or broadcast of unpublished manuscripts and permission of the copyright owner may be required for any use exceeding "fair use."
  • It is important to note that determining and locating the copyright holder of manuscript material is a difficult and potentially impossible task. Whenever possible, the Butler Center will provide researchers with information about a manuscript item's copyright holders.
  • Receipt of a permission form does not grant, convey, or imply an exclusive right to use a particular manuscript item. In every instance, the Butler Center fully retains its own right to publish material and reserves its right to authorize others to do so.
  • Granting of permission is contingent upon your assurance that the material will be properly cited (See "How to Cite Materials" below) and identified as being a part of the collections administered by the Butler Center for Arkansas Studies, Central Arkansas Library System.
  • To obtain permission from the Butler Center, you must submit a Permission to Publish Form.
  • Upon receipt, your request will be reviewed and answered in the order that it was received.
  • The Butler Center will not sign any submitted contracts or publisher-generated permission forms.
  • The Butler Center reserves the right to refuse to grant permission to publish.
Publication Fees

Publication of images of Butler Center materials is subject to approval and fees may be charged for use. "Publication" includes: print, electronic/digital, film, microfilm, or videotape. Permission to use images must be obtained in advance and in writing from the Butler Center by completing the Permission to Publish Form.

These fees are separate from any which might be assigned/assessed by the copyright holder.

The fees listed below are for non-exclusive use of a single image unless otherwise indicated. They are assessed in addition to photocopy or duplication charges and are to be paid in advance of publication. Only those images actually used in publication are subject to these fees. If a request covers more than one form of publication, then the fees are cumulative. Publication fees are waived for theses and dissertations.

PUBLICATION FEE SCHEDULE

Still Images
Books
: Text Illustration

NON-PROFIT

COMMERCIAL

2,000 copies or less

$20.00

$30.00

2,001-10,000 copies

$30.00

$60.00

10,001 or more copies

$50.00

$100.00

Book Jacket / Cover Illustration

NON-PROFIT

COMMERCIAL

2,000 copies or less

$50.00

$100.00

2,001-10,000 copies

$70.00

$200.00

10,001 or more copies

$100.00

$300.00

Periodicals: Text Illustration

NON-PROFIT

COMMERCIAL

2,000 copies or less

$20.00

$30.00

2,001-10,000 copies

$30.00

$60.00

10,001 or more copies

$50.00

$100.00

Periodicals: Cover Illustration

NON-PROFIT

COMMERCIAL

2,000 copies or less

$50.00

$100.00

2,001-10,000 copies

$70.00

$200.00

10,001 or more copies

$100.00

$300.00

Other Print Products:(Calendars, posters, novelty items, etc.)

NON-PROFIT

COMMERCIAL

2,000 copies or less

$50.00

$100.00

2,001-10,000 copies

$70.00

$200.00

10,001 or more copies

$100.00

$300.00

Electronic Formats

NON-PROFIT

COMMERCIAL

2,000 copies or less

$20.00

$30.00

2,001-10,000 copies

$30.00

$60.00

10,001 or more copies

$50.00

$100.00

 

NON-PROFIT

COMMERCIAL

Internet/Online

$50.00

$100.00

Television/Cable/Satellite Broadcast

$50.00

$100.00

Feature Films

$50.00

$250.00

How to Cite Materials

When using materials from Butler Center in your research, please acknowledge their source by clearly stating the name and accession number or call number of the collection or book in which you found the materials. If the materials you are using were found on our web pages, please specify, in addition to collection name, the URL of the page on which you found them. For example:

Smith Family Papers, Butler Center for Arkansas Studies, Arkansas Studies Institute, Little Rock

Bethel A.M.E. Church, Clifton Hull Photograph Collection, Butler Center for Arkansas Studies, Arkansas Studies Institute, Little Rock

Meeting Rooms

The Arkansas Studies Institute (ASI) building has four meeting spaces, which are free and open to the public. Meeting space must be booked in advance by contacting Holly Mathisen at 320-5712.

No library facilities may be used for the immediate point of purchase to sell goods, merchandise, or services, or to directly or indirectly promote a business enterprise or to solicit clientele. No fundraising or ticketed events are allowed.

With the exception of after-hours social events (see guidelines below), all rooms in the Arkansas Studies Institute are to be used for non-social meetings during normal hours of operation. For bridal/baby showers, or other casual social events, please contact the CALS branch libraries.

To reserve any of the rooms in the Arkansas Studies Institute, located at 401 President Clinton Avenue in Little Rock's River Market District, you will need to have this Meeting Room Registration Form on record with the ASI staff. Arkansas Studies Institute meeting room hours are 9:00 a.m. until 5:00 p.m., Monday through Saturday, with the exception of Room 204, which is available until 8:00 p.m. There is no access to the building before 9:00 a.m., so please allow for adequate time to set up before your meeting start time. All regular meetings must end 15 minutes prior to the meeting room's closing time.

Meeting room features are as follows:
  • ROOM 110 — This meeting space is located on the first floor of the ASI at the south end of the ASI galleries. The room seats approximately fifteen classroom style and twenty-five theater style. The space is equipped with a built-in LCD projector, drop-down electric screen and integrated audio system, DVD/VCR, laptop connection, centralized touch panel on podium, and Walltalker™ dry erase board. Light refreshments, such as boxed lunches, are permitted.
  • ROOM 124 — This space is located on the first floor of the ASI on the east side. The same A/V features are available as are listed in the description of Room 110, with the addition of four listening assistance devices. This space will accommodate approximately forty-five classroom style and approximately seventy-five theater style. Catering is allowed. There is an adjacent warming room that has a microwave, refrigerator, and icemaker, along with a center serving island.
  • ROOM 132 — This room is on the building's east side. Features include an LCD-TV with integrated audio system, DVD/VCR, tabletop laptop output, and video-conferencing capabilities. A boardroom-style table seats eight to ten people. Only bottled water is allowed.
  • ROOM 204 — Located on the second floor of the Porbeck & Bowman building portion of the ASI, this room features unique and historic features, along with an LCD-TV with integrated audio system, DVD/VCR, and tabletop laptop output. A boardroom-style table seats twenty people. Light refreshments, such as boxed lunches, are allowed.
After-Hours Social Events

After-hours events at the Arkansas Studies Institute require additional security and staffing, and therefore have the following requirements.

Fees and Deposit:The total fee is $500 plus an additional $200 refundable deposit. This includes use of the meeting rooms and the warming room. Once a date has been determined, the person renting the facility will be required to complete a contract and apply $200 toward the fee (with a remaining $300 payment) and an additional $200 refundable deposit (to be refunded upon satisfactory inspection of the facility after the event). Complete payment must be made at least two weeks prior to the event.

If the event is going to be held (completely or in part) in any of the galleries or the museum space, the person renting the facility will be required to provide an additional $750 refundable security deposit (for a total of $950 in refundable deposits). The Arkansas Studies Institute reserves the right to limit access to the galleries and museum to protect certain exhibits from potential damage.

Time Available: Receptions may not begin until 5:30 p.m. or later. Clean up must be completed and everyone must be out no later than 11:45 p.m. Allow 1 to 1 1/2 hours for clean up.

Set Up: Users are responsible for all set up. Access to the meeting rooms is available for this purpose during normal hours of operation (9 a.m. to 5 p.m.), or as scheduled. Events scheduled to take place in the public spaces (galleries and museum) may not set up until after 5 p.m.

Furniture and Equipment: Furnishings available include classroom-style tables and chairs and an AV system. Linens, decorations, or other equipment are not provided. There are no prohibitions on renting equipment to bring in for events. However, it will be the user's responsibility to arrange for pick up by the conclusion of the event. Personal or rented items may not be left overnight.

Clean Up: Users are responsible for returning all furnishings to the storage closets, clearing out all rented equipment, and leaving the entire facility—including warming room, bathrooms, and all flooring and surfaces—clean and free of debris or spills. Users assume full responsibility for any damage to the room or equipment. Misuse or abuse of library property will be prosecuted. The ASI/CALS will not be responsible for any items left in the facility.

Catering Requirement: A professionally accredited, licensed caterer of your choice is required to be in charge of all food, alcohol, and other beverages. Self-service of alcoholic beverages is prohibited. No kegs are allowed.

Decorations: The use of confetti, tape, or staples on any surface is prohibited. Nothing may be hung from the ceiling. Wall decorations may be hung only on the existing hooks that are provided. The use of candles is prohibited.

Security On Site/Library Parking Lot: Users can expect library security and/or other staff to be available, greet guests as they enter the lot, direct them to the building, answer any questions, and lock up at the end of the evening. Users can expect use of all available spaces for their guests in the library parking lot during the event. Parking in the library lot is limited, and parking spaces are not guaranteed to be available. The area around the Arkansas Studies Institute includes street parking as well as a parking deck.

Statement of Liability: Users assume full responsibility for any illness or injury resulting from the event, including food poisoning and alcohol over-consumption, and for loss or damage of property of any guest or other person at the event. The user also assumes full responsibility for damage to or theft of CALS' equipment and/or other property of CALS caused by anyone entering the premises as a result of said event. The user will compensate CALS for such damage or theft.